Saving work in OneDrive

OneDrive is part of Microsoft 365, the University's recommended file storage solution.

When saving personal or confidential data, please refer to the Data Protection Act and the Information Security Policy.

Benefits

• Secure and private document library.
• Real-time file/folder sharing and collaboration.
• Automatic file backup and restore.
• Accessible from any internet-connected device.

Storage allowance

• 100GB for every UWE Bristol student.
• If you need more, you'll need to speak to your Programme Leader.

Whether studying at home or on campus, saving your work and assignments regularly and in a secure location is important.

Personal devices

Here are three different ways to access OneDrive:

• On a browser, head to Microsoft 365 and log in with your UWE Bristol email and password - you'll need to authenticate to prove it's you.
• Once you've logged into MYUWE, click the link to Microsoft 365.
• Use the OneDrive app on iOS and Android.

Campus computers

• Open a browser (shortcuts for Edge, Chrome, and Firefox are on all student PC desktops), head to Microsoft 365 and log in with your UWE Bristol email and password.

• When saving new work, always select Save As.
• Whether on campus or at home, your UWE Bristol OneDrive will always be available:
  
• When using a computer lab or working on email attachments on campus, always check where you're saving files so you can find them again in the future.
• Find out more about how to Sync files with OneDrive in Windows or Sync files with OneDrive on Mac OS X.

You can find information on restoring deleted files or folders in OneDrive via Microsoft Office Support.

Avoid removable storage devices (not recommended)

Devices such as USB drives or external hard drives are not recommended as a storage solution as they are the least secure method for saving work – here's why:

• You should not store sensitive information on them (refer to the General Data Protection Regulation (GDPR) when saving sensitive information).
• Data can easily become corrupted.
• They are not robust, easily damaged, easily misplaced, and lost.

If you must use a USB storage device, make sure you:

• encrypt your USB storage device
• format it for you operating system you're using (some only work on Macs or PCs, which can be inconvenient if you are move between different platforms)
• transfer files onto the computer before working on them
• save your finished work to your OneDrive, then save it to your USB stick
• eject the disk before removing it to reduce the risk of corruption.

Use File Explorer to move files to OneDrive. You can find File Explorer on the Windows taskbar on all campus computers:

1. Open your H: Drive.
2. Find the files you want to move.
3. Drag and drop them into OneDrive.
   (Select multiple files by hold down the 'Ctrl' key while you select them - you can then drag them all together):