Academic status letters

The various academic status letters that we can provide and how to request them.

We provide letters for students under the following circumstances:

  • The student status letter available from MYUWE does not contain enough information.
  • The information requested is not already available through other means (notifications of marks on MYUWE, HEAR, term dates).

Available letters

You can request letters for the purposes listed below.

Academic status letters

Confirm your current student status (including attendance dates)

If you are a current student, you can print a student status letter in MYUWE.

Alternatively, you may wish to obtain a copy of your student status letter directly from an Information Point located at every campus.

If the dates on the letter are incorrect, please complete our online student enquiry form.

Please note: the graduation date is automatically generated for the year your courses ends, if you have resits or retakes in the following year this will not be reflected.

Confirm you were previously a student at UWE Bristol

If you are a former student, you can request a letter confirming your attendance dates and award. Please complete our online student enquiry form.

Confirm your attendance at UWE Bristol for the EU settlement scheme

If you are asked for a letter confirming your current or previous study at UWE Bristol, we can provide this for you.

Current students

Current students are able to print a student status letter in MYUWE. Alternatively, you may wish to obtain a copy of your Student Status Letter directly from an Information Point located at every campus.

Previous students

Former students can also request a letter confirming attendance dates and award. Please email infopoint@uwe.ac.uk with your request and the following information:

  • UWE Bristol student number
  • Full name
  • Date of birth
  • Name of award
  • Dates of attendance/date of completion (if relevant)
  • Any additional information required

Find out more about the EU settlement scheme.

Confirm your award if you have recently graduated

Certificates are posted in the weeks following publication of results (see certificates for graduating students).

If you need confirmation of your award and are unable to wait for your certificate to arrive, find out how to download your HEAR. You can view a copy of your results in MYUWE.

Please note: You have 42 days from publication of results to download your HEAR.

Please refer to our certificates pages for further information.

Confirm your award if you graduated more than two months ago

If your certificate has not arrived, the University will provide another copy. However, please note that we must wait two months from the date of posting before we can be certain the certificate is lost. This is to allow the certificate to be returned to us.

If you have not downloaded a copy of your certificate or HEAR, we are able to provide a verification letter which will state your award and date achieved.

Please note: Turnaround times during peak periods (May to August) can be up to ten days, so by the time a letter is produced your certificates may have arrived. See our other types of certificates page for more information on verification letters.

Please refer to the certificates pages for information on applying for replacement certificates.

Confirm information for your sponsor or employer

On occasion, sponsors will request a letter from the University confirming information. The notes below point you to where you can find the most commonly requested information:

Fee information (confirm your current fees)

The online fee search should be able to provide this information.

If you study part time or are a postgraduate student, you will receive an invoice from the University. If you have not received an invoice, you should contact the relevant Student Administration Team for your College.

Confirm your hours of study/contact time

It is not possible to produce a definitive statement about your hours of study. However, you should be able to find this information via the online course database as it is usually contained within the programme or module specification. If you are in doubt, please contact your programme leader (also available on the course database).

Confirm that you will be on vacation

You can find the student vacation dates via the Term dates.

Confirm Home Office guidance on working during your studies

If you are an undergraduate or postgraduate international student, you can download and use the working hours letter stating the rules about international students working in the UK. This letter will confirm Home Office guidance on working during your study and the University’s vacation period based on the level of the programme you study.

Confirm your progression on an award

This information is available in your HEAR (all your modules, marks and activities) or NOCAM (results following each round of Exam Boards) from MYUWE.

For any other information pertaining to your current status on the award (ie confirm your current module registration), you should contact the relevant Student Administration Team for your College.

Provide a scan of my certificate

UWE Bristol does not provide scanned/duplicate copies of certificates to sponsors. We recommend that the HEAR is used. Certified true copies can be ordered via the online store.

Further questions

Where the above do not satisfy the sponsor/employer, please ask them to contact an Information Point directly to confirm their requirement. directly to confirm their requirement.

They will need to provide the following information:

  • UWE Bristol student number
  • Full name
  • Date of birth
  • Name of award
  • Dates of attendance/date of completion (if relevant)
  • Details of any additional information required

Data protection notice

The University may disclose your attendance and progression information to your employer/sponsor, on receipt of a legitimate request, if the following circumstances apply:

  • your tuition fees are being paid by your employer/sponsor
  • you are paying your own tuition fees, but are allowed paid time off work by your employer to attend University.

Confirm your modules and marks for a future employer

Current students

Current students should download your HEAR or NOCAM from MYUWE. These are the official notifications from the University of your marks.

Former students

This information is contained within your certificate of credit. We do not provide this information in a letter, however, you are able to apply for a certified true copy. Students who graduated pre-2000 may not have a certificate of credit. Please complete our online enquiry form and we will see what we can provide for you.

Apply for a Schengen visa

Students who are applying for a Schengen visa normally need to provide a letter from the University confirming your status. Please review the information via applying for a tier 4 visa from outside the UK.

Please note: our turnaround time for producing letters is five working days. Therefore, it is important that you allow ample time before your visa appointment before requesting a letter. We may not be able to produce letters at short notice.

Other letters

The following letters are provided by other teams at the University:

Timings

The turnaround for responding to your query is five working days. Please note that during busy times (June to September) this will be ten working days.

Verifying your letters

The downloaded documents should be acceptable for most purposes, however, if you need them to be physically signed, please take them to an Information Point and a member of staff will be happy to stamp and sign them.

Further questions

For any queries not covered by the above, please complete our online enquiry form.