UWE Bristol internship scheme 2024–2025

• The intern must be employed by the business and cannot be self employed.
• If you are related to your intern, you must disclose it on the registration form.
• The scheme is limited to one intern per organisation/associated company. If you have a further opportunity that you’d like to advertise, please email the UWE Bristol Internships Team directly at uweinternships@uwe.ac.uk.

• We will send you a PO number to claim the subsidy towards the end of the internship, providing we have received all finance information.
• Use the PO number to invoice us for the subsidy. The payment terms are a minimum of 30 days from the date of invoice.
• We will not process invoices until we have received all the documentation.
• Failure to notify us of your internship starting, late return of your internship agreement, and/or late return of relevant financial documentation will delay the payment of your salary subsidy and may result in the subsidy not being allocated or paid for your intern.
• If, for any reason, the internship ends prematurely, you must inform the UWE Bristol Internships team immediately. Your intern must be paid any outstanding wages, which includes payment for any accrued annual leave not taken.
• The subsidy you can claim will be proportionate to the hours worked and any accrued annual leave. We expect you and your intern to come to a resolution in regards to ending the internship, however we are here to assist you if there are any grievances.

You can advertise your internship opportunity to students through CareerHub.

If you would like to submit a vacancy, please log in or register for CareerHub, then:

1. Select the '+Add vacancy' option’ 
2. Ensure that you include 'UWE Internship 2024–2025' in the job title
3. Choose the 'UWE Internship Schemes' under the 'Vacancy type' before submitting the internship

Your vacancy will be advertised to UWE Bristol students, who will apply to you directly. You should follow your organisation’s standard recruitment process. 

If you want to nominate an intern without completing a recruitment process, please still add your internship vacancy to Infohub but add ‘Nominated Intern’ and the student’s name in the job title when uploading your opportunity. This will not be advertised to our students and is for our records only.

Key information

• Advertising your vacancy on CareerHub does not guarantee that the vacancy will be filled.
• Registration on CareerHub and advertising a position does not guarantee funding.

When you have shortlisted candidates, we recommend that you email the UWE Bristol Internships Team at uweinternships@uwe.ac.uk with the student's name and student number to check their eligibility for the scheme and confirm that funding is still available. When we confirm by return email, you will be able to organise the interviews and select your intern according to your company’s standard recruitment procedures.

Key information 

• All internships must be confirmed to UWE Bristol by Friday 30 May 2025.
• All interns need to commence their employment on or before Monday 2 June 2025.
• Funding is limited and will be allocated on a first-come, first-served basis provided you meet the scheme requirements.
• The scheme will close earlier if all funding is allocated.

Once you have chosen an intern, please complete the registration form (link to registration form provided from Monday 21 October).

We will check the eligibility of the intern and organisation. If all criteria is met, we will email to confirm your funding has been allocated and next steps.

To receive the subsidy, you must be set up as a UWE Bristol supplier. If you are not registered as a UWE Bristol supplier, we will send you the new supplier form to complete and return.

After eligibility is confirmed, we will email you an internship agreement.

Each agreement must be completed and electronically signed by you, your intern and UWE Bristol before the intern starts their internship.

The internship agreement is not a contract of employment. However it may be used as a basis for your contract of employment.

We recommend you issue a separate contract of employment to your intern, which incorporates any organisational terms that may not be included in our internship agreement.

Towards the end of the internship, we will send you a purchase order number, which you can Include on your invoice to us. If any required documentation (the internship agreement and any requested financial information) has not been returned to us, we cannot pay the subsidy.

We will send you a feedback form part way through the internship. We’d love to hear from you about the successes of the internship and any comments on areas to develop. We may also contact you to request a case study.

The internship should give the student a meaningful opportunity to build and demonstrate skills, knowledge and confidence in a professional area of work, whilst being mentored and professionally guided. Examples include:

• Managing a defined project
• Progressing a new idea or piece of work at the organisation
• Boosting your social media reach and marketing support
• Tasks that use multiple skills such as problem solving, liaising with stakeholders, social media and communication management and administration skills
• Using specific skills gained in their degree in your area of expertise, for example creative writing, laboratory work or film making.

You can recruit any UWE Bristol international student studying at undergraduate or postgraduate level, who has the right to work alongside their academic studies.

You can do this in the same way that you would check whether any prospective employee is able to work in the UK. The government provides extensive information for employers on completing right to work checks.

Working permissions for international students can normally be found in their passport or on their Biometric Residence Permit (BRP), but if you are unsure, you can use the online service or call the government's Employer Enquiry helpline on +44 (0)300 12 35434. The opening hours are:

• Monday to Thursday, 09:00 to 16:45
• Friday, 09:00 to 16:30.

We have a dedicated Internships Team who will:

• provide a seamless and easy process to set up your internship
• provide help and support for you and your intern for the duration of the internship
• be available to answer questions and queries before, during and after the internship via email.

Yes, the intern will accumulate paid holiday at a pro rata equivalent 16.25 hours per 148 hour internship, inclusive of bank holidays.

For a part-time internship of 148 hours:

• 131.75 hours paid working hours
• 16.25 hours paid absence for holiday or bank holidays.

The number of days of paid holiday entitlement will be reduced if the internship terminates early.